The Registrar

The Office of the Registrar is located in the Office of Student Affairs on the 4th Floor of the CMSRU Medical Education Building. The Registrar at CMSRU supports students by managing their course registration, enrollment verification, and academic records. The Office of the Registrar also assists our students as they prepare for away rotations and The Match process. 

Services available for CMSRU students and alumni:

• Transcript and MSPE requests
• Academic/professional records
• Enrollment Verification – proof of academic standing, dates of attendance, and graduation
• Additional Diploma Orders

In addition, the Registrar assists with:

• CMSRU student away elective requests
• Visiting Student Coordination - AAMC VSLO system elective requests, application review, eligibility verification, & documentation updates
• Affiliation agreements
• Match process and applications - Electronic Residency Application Service (ERAS®) and National Resident Matching Program (R3)
• NBME account management - USMLE Step 1 and Step 2 Registration  

For records/document requests, please complete the Records Request Form and submit it via email to cmsruregistrar@coopermed.rowan.edu.

Name Changes

• Current students may update their CMSRU records to reflect their preferred name through an easy online process. Policy details and a request submission link can be found here.
• Current students may update their records, after a legal name change, by providing their updated driver’s license/ID, legal name change court document, or marriage certificate to the Registrar.
• Former students/alumni records are considered final and cannot be changed. However, when records conflict with legal, gender identification these requests can be reviewed by the Registrar.

Record Access/FERPA

If you are a parent or partner of a student and would like permission to access or discuss a student’s academic records, please consult with the student regarding Rowan University’s Proxy Access and FERPA policies. Utilizing proxy access, CMSRU students can grant designated individuals the ability to view certain student information in Banner. The person being granted access to the student’s information is referred to as the “proxy”. Students may also permit access to other information beyond the proxy access through the completion of an authorization under the Family Educational Rights and Privacy Act (FERPA). 

• Access to the Proxy and FERPA process and additional information can be found here.

Student Leave Policy

In specific circumstances, a student may leave the standard curriculum. All leave requests must be reviewed and approved by The Office of Medical Education and The Office of Student Affairs. If approved, a “Change of Enrollment Status Form” must be completed to process a student’s leave request. More information regarding leave policies can be found in the Student Handbook.